How To Declutter Your Office Space? 8 Tips To Boost Productivity

Before we start talking about how to declutter your office space, let’s take a moment to apologize to all the chaotic creative professionals out there. 

Yes, yes, we know how much you hate it when someone tries to ‘clean’ your desk – everything that you need is right in front of you. But it is true that for maintaining efficiency, every working professional needs some sort of process – to keep things in order. 

While it does seem like a simple affair, the truth is most of us end up becoming immune to all the clutter around us, especially in busy working environments. Today, we are going to talk about the secret to keeping your workspace clean, organized, and free from clutter. 

Why Should You Declutter Your Office Space?

Besides keeping your workspace tidy and clean, what are the significant benefits of ensuring your workspace stays free from clutter?

1. It will increase productivity. 
2. It will give you peace of mind.
3. Decluttering will also contribute to your brand representation. 

How To Declutter Your Office Space? 8 Tips To Boost Productivity

Cluttered workspaces are never beneficial when intending to elevate productivity. Handle all extraneous matter carefully, from the piles of paper to the tangled cables and idle gadgets. 

A clean and open working environment will make workers calmer and more concentrated, which enhances their work performance. Invest in the necessary supplies to allow your office organization plan to flow smoothly. 

So, here are eight ways of effectively getting rid of clutter in your office – scroll to find out how to declutter your office space.

1. Start With A Deep Clean:

Make sure that all the surfaces, from the workstation surfaces to the walls, are sparkling. A simple wipe daily and sweeping of the floor will go a long way in removing dust, which accumulates gradually. 

It’s also good to sanitize all the high-touch areas to get rid of all the disease-causing microorganisms. 

Hire only the best cleaning services in your area by comparing prices, services offered, and customer reviews to make an informed decision. Your chosen company should use eco-friendly products and follow industry standards for cleanliness.

Proper waste disposal and use of sealed containers will ensure a clean workspace and pest-free environment. In addition, ensure good ventilation to reduce indoor pollutants and keep the environment comfortable.

2. Optimize Your Storage Solutions:

Proper storage is the key to an organized office. Shelves, cabinets, and drawers can help keep things in plain sight while concealing them. 

A good investment in modular shelving or multi-compartment organizers will guarantee an effective arrangement. You can also choose from a selection of new and used lockers depending on your business budget and needs.

Lockers provide the employees with a secure and designated space for storing their belongings in an organized manner without occupying desk space. Proper storage for your office design and needs will provide a more organized work area and facilitate easier cleaning.

3. Minimize The Use Of Paper:

Paper is one of the biggest causes of office clutter. Whether it is written reports, notes, or printed emails, paper can pile up quickly. A paperless office can be easily obtained by minimizing the paper in the office. 

Scan important reports or documents with the assistance of a scanner or smartphone applications. Store the files in web-based programs such as Google Drive or Dropbox, which can be easily retrieved and arranged.

Keep paperwork in physical form in order by having a filing system in place. Label the folders with precision and keep them in designated drawers or cabinets. Recycle or shred old paperwork no longer in use. Keeping paper in order will help you keep your work area tidy as well as prevent misplacing of important documents. 

4. Declutter Your Desk Daily:

Your office desk is the hub of your workspace, and keeping it clear is the secret to remaining productive. Set aside a minute or two at the end of each workday to clear your desk. File the papers, stash the office supplies, and wipe the surface. This simple habit will ensure you start each day with a clean slate.

Use organizers such as trays, pencil containers, and file stands to have the required things at your fingertips while keeping them out of sight. Keep the number of personal items you have at your desk to a bare minimum to avoid distraction.

5. Keep Cables And Electronics In Order:

Not only do tangled cables look messy, but also unsafe. Cable organizers such as cable clips, sleeves, or trays should be used to keep the cables in an organized manner. 

Not only does it look good when the cables are properly organized, but it also makes the device highly accessible with no extra inconvenience.

Labeling the cables and chargers will prevent confusion and ensure the correct plug can be easily located when required. You can also use wireless products such as the keyboard and mouse to reduce the cables in your workspace. 

A docking station can group connections if you frequently use multiple devices. A tidy placement of electronics contributes to a streamlined, clutter-free office, improving the workflow and reducing stress.

6. Adopt The Minimalist Mindset:

Rather than filling your workspace with things you don’t need, attempt to only keep the things you do. 

This also means that when picking supplies, decor, and furniture for your office, consider being thoughtful. It gives you a more purposeful and less distracting space, which is good for your space’s image.

Assess your working area daily and remove anything that will not make your work more effective. 

A minimalistic setup reduces destruction and results in a neat, sophisticated office appearance. A clean desk with a few choice personal touches can make your working area more inviting and less daunting.

7. Create A Filing System For Email And Electronic Files:

In the same way, paper can clog your office, the digital mess can also slow you down. A cluttered email inbox and computer files can be challenging to search through when you need them. Having an organized filing process can keep you in order. 

Having automated filtering rules for your emails can reduce clogging up your inbox and keep your communication running smoothly.

Create folders for different projects, clients, or tasks, and save old emails and files by archiving them to keep your digital working area clear. 

Regularly delete duplicate emails and files to make more storage space. Use productivity tools such as task management programs to organize digital files efficiently. With an organized digital working area, you can be more efficient while reducing the time to look for data.

8. Establish A Routine For Maintenance:

Decluttering your office isn’t something you do just once. It requires constant work to keep your working space tidy. Set aside weekly or monthly time to review your workspace and remove any accumulated clutter. 

Having a cleaning routine will make your office a working space. A quick cleaning checklist of activities will keep your working environment organized while ensuring it is simple.

Employees should adhere to the same practices so that there is a collective approach towards cleanliness and organization. 

When everybody takes the responsibility of maintaining the office’s cleanliness, it becomes a more professional working environment for everyone. A clean office can also impress clients and guests.

Declutter And Boost Productivity!

A productive, inviting office starts with making it clutter-free. You have many ways to explore and arrive at a clean, organized space, from investing in storage systems to shifting from manual paperwork. 

Knowing how to declutter your office space will not just keep your space clean – but also your mind free, boosting growth and productivity in the process.

Moreover, these efforts will raise the mood and motivate every worker, making it easier to achieve the goals.