A Beggoiners Guide To Moving Your Office: Office Relocating Tips, Tricks & More

Since the COVID-19 pandemic, the way we work has changed. With more hybrid, flexible working and working from home becoming the norm, the need for office space has changed. However, it’s still important for many businesses to have a base and to provide meeting rooms and hot desks for their employees when they need them.

If you want to know how to organize office moving, you need to begin with a detailed plan of action. This involves understanding the scope of what is to be done, the resources that will be required, and the experts or professionals that you need to help make the move.

This might mean that you’re looking to downsize or move into a shared office space. If you’re preparing for an office move this year, then there’s a lot to think about and while they say moving home is one of the most stressful things you can do in your life, moving office is probably even worse as there is more responsibility than when moving house. There is sensitive information to consider, more people to think about, and expensive equipment to keep safe.

Putting aside the fact that there is a lot to do, moving into a new office is an exciting time and a positive move for the business, so before you begin, take a look at these hints and office relocation tips to help you with the hard work.

Make a Plan

Moving an office takes time, and unfortunately, you can’t just pick up your current one and move it in one go. Start by making a list of everything that needs to be moved, who can move it, and whether you can do it yourself or need to hire professionals.

Ensure you have covered all bases, such as your IT systems. When your internet and phone lines will be connected to the new place, will the new place be cleaned, or do you need to get that organized first?

Are you throwing any of your old office furniture away, do you need to get Cheap Skip Hire at 7SkipBins.com.au, and do you need to sort out cleaning the office you’re moving from?

Create a step-by-step plan and a timeline of what needs to be done and when. Make phone calls and book what needs to be sorted out in advance. Once you start getting some things on your list ticked off, you’ll be motivated to do more.

Note that carrying out an office move can be costly. Whether you get professional help or choose a do-it-yourself (DIY) approach, the transition requires you to spend some money. Hence, consider setting up a realistic budget as part of your moving plan. It can help determine whether you have adequate financial resources to make an office move. If the budget is tight, you need to find ways to cut costs. This way, you can avoid financial problems during the relocation.

Related Resource: 5 Important Questions to Ask Your Potential Moving Company

What do you need?

If you’re going to do the move, you’ll likely need some cardboard boxes, as well as tape and scissors, and bubble wrap.

»Consider getting the professionals in

As well as getting in some professional cleaners and tech gurus to set everything up properly, why not get in some professional office movers? There are companies who specialize in this, and they know exactly what they’re doing. While it will cost money, it will save you time and enable you to get on with your day-to-day work and back to business as usual as soon as possible.

»Design the layout of your new office

Now that you have professional movers to take care of your moving needs, you can focus on designing your new office interior. This way, you can have the space ready when the movers arrive with your belongings.

When designing your office, ensure you have a functional floor plan to know where to place furniture and other office equipment. The placement of office tables, chairs, and other fixtures should be conducive to productivity while promoting the safety and well-being of your team.

However, if you’ve decided to leave your old office furniture in your previous workspace, you can buy new ones from reliable furniture manufacturers or suppliers online, like Freedman’s Office Furniture. You may opt for cubicles, which offer more privacy and fewer distractions for your team members. On the other hand, workstations permit more interaction and collaboration.

»Speak to customers and clients

Keep your customers and clients up to date with what’s happening. They’ll need to know your new address anyway but let them know if there’s going to be any downtime or if you’ll be unavailable to contact for any period of time.

If there’s going to be any disruption to your clients or customers, then let them know in advance and inform them of any alternative arrangements that you have made.

At A Glance

We have covered most of the essential points that you need to understand about office relocation tips. However, we believe that we are not done yet and would like to mention some more points that could help you with the endeavor.

Just remember that office relocation tips vary from one person to another. Therefore, it is essential to understand that what fits for one business might not fit for yours. Therefore, be very, very careful and use this section as a guide.

Here we go!

• Start Early: You should start your office relocating endeavors as early as possible. Be rigid about meeting deadlines. 
• Delegate: Take help from your staff. In fact, delegate some work to them. This would like to keep your plates free.
• Create Lists: Create a comprehensive inventory list to keep tabs on components and equipments that you are moving. 
• Visual Checklist: Use a whiteboard to create a visual plan or flowchart of the move. Keep this flowchart comprehensive and time-bound. 
• Inform Personnel: Keep everyone in the loop so that people clearly know what is happening. This would help you keep morale high. 

The End

In summation, these are some office relocation tips that you must know and follow. However, remember that relocating your office can be a difficult task that requires skill and understanding of complex processes. 

Therefore, make a plan and stick to it. Otherwise, you might end up botching things up. Keep following our page for more such content, and let us know if you want us to cover something specific. 

Thank You!

Read Also:

• Top Ways to Make Moving Home Cheaper
• 5 Important Questions to Ask Your Potential Moving Company
• 4 Things You Need to Consider While Moving Business Up North